Bookkeeper Job Opening

New Mexico Senior Olympics Inc. 
Bookkeeper Job Description 

The Fiscal Bookkeeper is responsible for establishing and maintaining financial recordkeeping systems for New Mexico Senior Olympics, Inc.  This includes all aspects of state, federal and local financial requirements as outlined by funding organization. The Bookkeeper should have a track record of financial work experience, leadership and passionate about the mission, goals and activities of NMSO. Must be knowledgeable of the QuickBooks bookkeeping software and working with Excel.  

The salary is $46,000.00 commensurate with experience.  Benefits include: health, SEP IRA, vacation, personal and medical/emergency leave.  Minimum instate travel will be required to include Summer Games (June each year) with campus dormitory housing accommodations provided.  Bookkeeper will be supervised by the Executive Director.

Bookkeeper will work at the NMSO office in Roswell, NM alongside the program staff of three (3) to support all events, as needed.    An NMSO vehicle would be provided for in state travel, as needed. 

1. FINANCIALS 

• Tracking the flow of outgoing money to report to grant funders 
• Submit grant request for reimbursements and/or program monthly 
  • N M Aging and Long-Term Services 
  • Dept. of Health – Adult Falls Prevention 
  • Area Agency on Aging – (Non-Metro)
  • Chaves Co.  Government 
  • City of ABQ Metro Area Agency on Aging

2. Reconcile Bank Statement (monthly) 

Reconcile Payroll quarterly reports and W-2’s yearly/Vacation 

3. Accounts Payable

•   Voucher System  and Coding System 
• Maintaining invoices 

4. Maintain accounting for deposits:

• Registration fees
• Online Registration fees
• Sponsor funds
• Grant payments

5. Monitor Profit and Loss reports for the organization 

6. Develop an inventory system of all Equipment:

• Grant purchased
• Funding Source – County/State/Local 

7. Work with the Accountant for Field Work of Documents

• Ensure accuracy of accounts
• Audit are completed by outside firm – April-June 
• Tax returns prepared by CPA

8. Organization – nonprofit filing annual  and establish FOUNDATION 

• Secretary of State
• IRS
• State Taxation Revenue 
• W/Comp reconciling

9. Purchasing

• Order for events – promotional
• Equipment sport purchases
• Capital outlay purchases – County grant

10. Board of Director’s bi monthly reporting

• Maintain a  voucher system to approve expenditures 
• Checks co-signed by Chair
• Prepare reports –  P and L / Comparison /Cash Flow/ Budgets 

11. Budget monitoring with Director – quarterly

• Budget adjustment Request due in MARCH each year 
• Ensure Scope of Work and Budget are matching
• Program/Financial Assessment scheduled quarterly 

12. Maintain personnel files for Credentials 

• Background check to ensure the absence of criminal activity.
• Personal Reference Letters (3) – per application 

13. Data entry responsibilities 

• Evidence based exercise classes – attendance #645+ monthly
• Registration fees – accounting 
• Online payment reporting – STRIPE/CLOVER

14. Must be able to work with EXCEL to monitor Grants

15. Ability to communicate clearly and concisely, verbally and in writing.

16. OTHER Job duties to support Director may require:    

New Mexico Senior Olympics, Inc.  P O Box 2690 Roswell NM  88202  1-888-623-6676   (575)623-5777

Fax (575) 622-9244   Email:  nmso@nmseniorolympics.org   www.nmseniorolympics.org